Connection Game
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Version: 2026-10-20

Data controller: Connection Game AS (for core profiling in the Service)
Contact: kjersti@connectiongame.no

This is a short summary of how we use your information when you use Connection Game. For the full overview, read the Privacy Policy.

1) When you use Connection Game

When you use Connection Game, we need to process some information about you to:

  • create and operate your user account
  • link you to the correct organization and team
  • show you and your team analyses and insights
  • provide a personal AI coach and store chat history for continuity
  • keep the Service secure and stable

We do this because we have a contract with your organization and a legitimate interest in delivering and operating the Service.

You do not need separate consent for this core use. You still have rights to access, rectification, erasure, restriction, portability, and to object — see section 6.

Your organization decides how team insights are used internally, but you control sharing of your individual profiling within the Service where applicable.

By creating an account and using the Service, you confirm that you have read and accept the Terms of Service and Privacy Policy.

2) Big Five personality profile (optional)

The Big Five test is optional. You can use Connection Game without taking it.

  • I consent to Connection Game using my Big Five test responses to create a personal Big Five profile.

Purpose: to give you better insight into your work preferences and style, and to support more detailed team-dynamics analyses.

The profile is primarily for you. High-level trait summaries may be visible to teammates; detailed facets are not shared as a separate profile for others.

You may withdraw consent at any time in Settings → Privacy & Consent. We will stop using your Big Five data and delete or anonymize it within a reasonable time, in line with the Privacy Policy.

3) Voiceprint (optional)

A voiceprint is optional. You can use Connection Game without one. Without it, speech in meeting transcripts is labelled without your name.

A voiceprint is a biometric identifier. We create a digital profile of your voice and use it to recognise you in meeting recordings in your teams. The profile is sent to pyannoteAI in France for this recognition. We store the profile. We do not keep the voice sample after the profile is created.

  • I consent to Connection Game creating and storing a voiceprint of my voice, and using it to identify me in meeting recordings.

Legal basis: explicit consent (GDPR Art. 6(1)(a) and Art. 9(2)(a)).

You may withdraw consent at any time in Settings → Privacy & Consent, or by deleting the voiceprint. Withdrawal deletes the profile and we stop using it. Profiles created before this consent was asked for continue to be used until you consent, you delete the profile, or we review them. Each time you open the web app you are asked for this consent until you respond.

4) Voice analysis, meeting data, and text analysis

The Service can transcribe and analyze meeting recordings.

  • Voice analysis (Soniox and/or AssemblyAI, pyannoteAI for speaker separation)

    • Audio is used to create text transcriptions and team-level analyses.
    • Audio files are deleted within 24 hours after upload.
    • We use EU regions where possible. The default orchestrated meeting flow uses Soniox's EU endpoint and pyannoteAI.

  • Text analysis (OpenAI, or Microsoft Foundry when your account is switched)

    • Text you write, meeting transcriptions, and team strategy documents you upload (PDF) may be analyzed by language models for suggestions and insight.
    • Uploaded strategy PDFs are used only to produce a short stored overview and are not retained.
    • We send only what is necessary for each analysis.
    • The default path is OpenAI. That content is not used to train OpenAI models by default, and it may be processed outside the EU/EEA under contractual safeguards.
    • If an administrator has switched your account to Azure, the same text is sent to Microsoft Foundry in Sweden instead, and processed in the EU data zone. It is not used to train the foundation models.

  • Transcriptions and meeting data

    • Meeting text may be stored and used for analyses and insight at team and individual level.
    • Later meeting analyses may use compact excerpts from earlier analyses to describe patterns and development over time.
    • Raw transcriptions are deleted within 180 days after transcription.

  • iOS recording and import

    • Audio recorded or imported on your iPhone stays on the device until you choose Send til analyse.
    • Optional push notifications (analysis finished/failed) use an Apple device token and can be turned off in Konto or iOS Settings.
    • You are responsible for informing participants that the meeting is being recorded or that an existing recording will be analyzed.
    • The app does not verify participant consent and does not record phone calls by itself.

The legal basis is our legitimate interest in providing team insight and improving collaboration, together with your organization’s responsibility for lawful recording and participant information where required.

5) How we store and share data

Sub-processors

We use providers including:

  • Supabase — database and authentication
  • OpenAI — text analysis, coach, profiling
  • Soniox — speech-to-text
  • pyannoteAI — speaker diarization
  • AssemblyAI — speech-to-text
  • Resend — email
  • Stripe — payments (CG Transcript)
  • PostHog — analytics
  • Render — hosting

They process data on our instructions under agreements that address privacy and security. Where possible we use EU/EEA processing and minimal retention at providers.

The maintained sub-processor overview is available in the Sub-processor List (docs/legal/sub-processors.md).

Retention (summary)

  • Basic user data and profiles: while your organization has an active agreement, plus a limited period afterward.
  • Big Five data: only while your consent applies.
  • Voiceprint: until you delete it, withdraw consent, or delete your account. The enrollment recording is not kept after the profile is created.
  • Audio: deleted within 24 hours.
  • Chat history: while you are an active user; deleted or anonymized after termination, subject to legal requirements.
  • Transcriptions: deleted within 180 days.
  • Technical logs: as needed for security and compliance.

See the Privacy Policy for full details.

6) Your rights and contact

You may at any time:

  • request access to your data
  • request rectification
  • request erasure in certain situations
  • request restriction of processing
  • request data portability
  • object to processing based on legitimate interest
  • withdraw consent where processing is consent-based (for example, Big Five or voiceprint)

How to contact us / withdraw consent / delete account:

  • Delete account (self-service): Settings → Account (web) or Konto → Slett konto (iOS)
  • Big Five consent: Settings → Privacy & Consent in the app
  • Voiceprint consent: Settings → Privacy & Consent in the app, or delete the voiceprint on your profile
  • Other rights: email kjersti@connectiongame.no

You may complain to Datatilsynet: www.datatilsynet.no

7) Use of AI

  • We use AI models for suggestions and insight in the Service.
  • We indicate in the Service when AI is used and name key providers (for example, OpenAI, Soniox, AssemblyAI).
  • We do not use AI for automated decisions that grant or remove legal rights or access.

8) Acceptance

By using Connection Game, and by checking optional features such as the Big Five test or voiceprint, you confirm that:

  1. You have received a short explanation of how we use your information.
  2. You know you can read more in the Privacy Policy and Terms of Service.
  3. You give voluntary consent where required (for example, Big Five or voiceprint), and know you can withdraw it at any time.

(Digital acceptance is logged with timestamp and user ID.)